Conference Abstracts
Submission Deadline Extended
THEMES:
- Innovation and Technology in Healthcare
- Workforce Development and Capacity Building
- Sustainability in Healthcare
Important Information
The HASA Conference returns this year, where resilience and innovation will be the focus.
At the upcoming conference, we aim to highlight innovative approaches to clinical and Quality care initiatives by showcasing insights and best practices from a diverse range of healthcare professionals. As we continue to advance patient care, the Hospital Association of South Africa invites abstract submissions that emphasize patient-centricity, evidence-informed care, and innovative healthcare practices.
We welcome abstracts based on both completed research and ongoing work. Shortlisted submissions will be invited to provide accompanying posters, and selected authors will have the opportunity to present their work at the Hospital Association of South Africa Conference
- Innovation and Technology in Healthcare
- Workforce Development and Capacity Building
- Sustainability in Healthcare
Abstract Guidelines
Before submitting abstracts, we would ask you to familiarise yourself with the abstract and administrative guidelines following.
- Abstracts can only be submitted online via the abstract submission portal below.
- With your abstract, upload the entry and author responsibilities forms. Both can be downloaded from this web page.
- Abstracts submitted without the forms mentioned cannot be accepted.
- Abstracts must be submitted in English in 1.5 line spacing, using Calibri or Arial fonts.
- It is the responsibility of the presenting author to submit. They are the main contact responsible for communicating with other co-authors.
- The submitter is responsible for obtaining consent to publish the names of authors/co-authors.
- The presenting/submitting author is the person who will physically present the abstract at the conference and who is listed as the presenter in the conference programme.
- The Registration and Gala Dinner fees will be waivered for the shortlisted candidates.
Online Abstract Submissions
Abstract submissions will be made via the upload facility on this web page. They will be received and managed by an external service provider who will also provide secretariat services to the panel that will judge the abstracts and accompanying posters. All uploads should be in .pdf format. Any queries may be emailed to abstracts@conferencehasa.co.za
In order to ensure a successful submission, please adhere to the guidelines below.
- The correct track and topic must be selected to ensure correct scoring.
- The content of the abstract must be related to the topic.
- The Scientific Committee reserves the right to re-categorise an abstract.
- Abstracts must meet international ethical standards.
- Abbreviations should be defined.
- Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
- An abstract cannot be accepted if the “conflict of interest” disclosure has not been completed on the submission form. If the presenter or one of the co-authors has a conflict of interest, this must be clearly stated.
- Each abstract must clearly state the following:
- Abstract title (the title of the abstract must not exceed 15 words).
- Full names and affiliations of all authors.
- The name of the presenting author must appear under presenting author details.
- The presenting authors will be requested to leave a contact cell phone number and current job title.
- The presenting authors will be requested to leave a contact cell phone number and current job title.
- The word limits per required area of your abstract:
- Introduction – 50 words
- Aim/Objectives – 50 words
- Body (including materials and methods – 150 words
- Results – 50 words
- Conclusion – 50 words
- You will receive a letter of acknowledgement if you have successfully submitted your abstract. If you do not receive a letter of acknowledgement, your abstract cannot be considered successfully submitted and received.
- Please read through the rubric for abstract submissions to ensure you understand what the panel looks for in your abstract. Marks can be lost for lack of quality in spelling and grammar. The abstract will be reproduced for the panel exactly as submitted. No proofreading will be done.
- If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to: abstracts@conferencehasa.co.za no later than 3 August 2025.
- The reviewers will judge qualifying abstracts according to the following general criteria set out in the:
- Rubric for abstract submissions that is available on this page and
- A standardised scoring tool.
- Authors of abstracts shortlisted by the panel will be asked to submit digital copies of posters that encapsulate their abstract work.
- The posters will be presented at the Conference by presenting/submitting authors who will attend as Hospital Association of South Africa delegates. Authors selected for posters and not oral presentations need to make their own arrangements to display their poster if they are not going to attend the conference in person.
- The decision of the scientific panel is final.
- Oral presentations at the conference will be about 15 minutes.
- Full presentation guidelines will be included in the confirmation letter posted to shortlisted candidates.
- No honorarium or financial support will be provided to presenters of accepted abstracts.
If you experience any problem or if you have questions, please do not hesitate to contact the abstract management team at abstracts@conferencehasa.co.za
All accepted abstracts will be published in the Hospital Association’s bi-monthly publication. Abstracts that do not adhere to the specific format will not be published.
Abstract submissions for 2024 are closed
Important Dates
Abstracts submission deadline extended!
Notification of shortlisted candidates and Call for virtual presentations
In-person presentation and Poster submission deadline
